At BT Consult Agency, we understand the complexities of Department of Transportation (DOT) regulations and the importance of staying compliant. Our DOT compliance services are designed to ensure your business operates safely, legally, and efficiently. From record-keeping to safety program development, we offer tailored solutions to meet your unique needs.
1. DOT Compliance Audits
Be fully prepared for audits with our expert support:
- Comprehensive record reviews to ensure compliance.
- Mock audits to identify and address potential gaps.
- Assistance during actual DOT audits and guidance in addressing inquiries.
2. Driver Qualification File (DQF) Management
Keep your driver records compliant and organized:
- Creation and maintenance of driver qualification files.
- Monitoring driver fitness and licensing requirements.
- Ensuring documents like medical certificates and driving records are up to date.
3. Hours of Service (HOS) Compliance
Stay on track with HOS regulations:
- Monitoring and reviewing drivers’ hours of service logs.
- Implementing electronic logging device (ELD) solutions.
- Offering guidance on avoiding HOS violations.
4. Vehicle Maintenance and Inspection Management
Ensure your fleet meets safety standards:
- Setting up and tracking preventative maintenance schedules.
- Ensuring regular vehicle inspections and repairs.
- Maintaining records for annual DOT inspections.
5. DOT Drug and Alcohol Testing Program
Comply with federal testing requirements:
- Coordinating pre-employment, random, post-accident, and return-to-duty testing.
- Managing and updating drug and alcohol testing policies.
- Ensuring adherence to DOT regulations (49 CFR Part 40).
6. Safety Program Development
Promote a culture of safety within your organization:
- Creating tailored safety management programs.
- Developing policies for driver training and vehicle operation.
- Providing ongoing support to reduce violations and improve safety.
7. IFTA Reporting and Fuel Tax Compliance
Simplify fuel tax reporting:
- Preparing and filing quarterly IFTA reports.
- Tracking mileage and fuel usage across jurisdictions.
- Ensuring accurate records to avoid penalties or audits.
8. IRP Registration and Renewal
Stay compliant with interstate registration requirements:
- Assisting with International Registration Plan (IRP) applications and renewals.
- Maintaining accurate records for state-specific compliance.
- Ensuring vehicles are authorized for interstate operations.
9. Driver Training and Education
Equip your drivers with the knowledge to succeed:
- Conducting training sessions on DOT regulations and safety best practices.
- Offering defensive driving courses and pre-trip inspection guidelines.
- Educating drivers on HOS requirements and ELD use.
10. Accident and Incident Reporting
Handle incidents professionally and efficiently:
- Documenting and reporting accidents or incidents.
- Coordinating with authorities and insurance providers.
- Conducting root cause analysis to prevent future occurrences.
11. FMCSA Registration and Updates
Simplify your FMCSA compliance:
- Registering new businesses with the FMCSA.
- Updating information for operational or ownership changes.
- Assisting with reinstating inactive or revoked DOT numbers.
12. CSA Score Monitoring and Improvement
Improve your Compliance, Safety, and Accountability (CSA) scores:
- Monitoring your CSA scores and identifying problem areas.
- Implementing strategies to address and improve safety violations.
- Providing actionable insights to enhance your company’s safety profile.
13. DOT Recordkeeping and Documentation
Stay organized and audit-ready:
- Maintaining DOT-required records for drivers and vehicles.
- Ensuring documents meet FMCSA standards and retention policies.
- Offering regular reviews to keep your records compliant.
14. Vehicle Licensing and Permitting
Handle all licensing and permitting with ease:
- Managing Unified Carrier Registration (UCR) and other permits.
- Assisting with oversize/overweight permits for specialized operations.
- Ensuring proper registration for interstate and intrastate travel.
15. Compliance Calendar Management
Never miss a compliance deadline:
- Tracking expirations for permits, inspections, and driver certifications.
- Setting up reminders for critical compliance dates.
- Avoiding penalties with proactive deadline management.
16. DOT Compliance Consulting
Get expert advice to stay on top of regulations:
- Conducting risk assessments to identify and mitigate compliance issues.
- Offering tailored solutions based on your operational needs.
- Providing ongoing guidance to maintain full DOT compliance.